Biometric Data Information Retention and Destruction Policy for Applicable Illinois Customers
Accu-Time Systems, Inc. (“Accu-Time”) provides time management solutions and services to customers through the TimeCom and Accu-Cloud installations. In providing these particular services, the time clock terminals transmit fingerprint template data (“Biometric Data”) of the customers’ employees to Accu-Time for purposes of system maintenance and data storage.
This policy applies to the Biometric Data of the employees of Accu-Time’s customers who utilize the TimeCom or AccuCloud installations in Illinois.
In accordance with the Illinois Biometric Information Privacy Act (740 Ill. Comp. Stat. Ann. 14/1 et seq.) (the “Illinois BIPA”), Accu-Time maintains comprehensive policies and procedures to ensure the proper collection, use, safeguarding, storage, retention, and destruction of Biometric Data by Accu-Time. As required by the Illinois BIPA, Accu-Time further makes available to the public its Biometric Data Information Retention and Destruction Policy.
Retention Schedule and Destruction Guidelines
Accu-Time shall retain Biometric Data for up to eighty (80) days following receipt of a customer’s or employee’s notice that the employee’s employment with the customer has ended. Once this time period has elapsed, Accu-Time shall permanently destroy all copies of the employee’s Biometric Data in its possession and shall demand that its vendors do the same. Absent a valid warrant or subpoena issued by a court of competent jurisdiction, Accu-Time shall comply with the aforementioned retention schedule and destruction guidelines.